Privacy Policy

How we respect privacy when we deal with personal information collected by our organisation

This Privacy Policy applies to information we (“UP, The Adult Cerebral Palsy Movement”) collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at hello@upmovement.org.uk .

1. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose Data (key elements) Basis
Enquiring about our organisation and its work Name, email, message Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Subscribing to email updates about our work Name, email Consent – you have given your active consent.
Making a donation Name, email, address, payment information Legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.
Website functionality Website activity collected through cookies Legitimate interests
– it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:

    • reply to enquiries you send to us;
    • handle donations or other transactions that you initiate;
    • where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.

3. When we share your data

We will only pass your data to third parties in the following circumstances:

    • you have provided your explicit consent for us to pass data to a named third party;
    • we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
    • we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

5. Rights you have over your data

You have a range of rights over your data, which include the following:

    • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
    • You have the right to ask for rectification and/or deletion of your information.
    • You have the right of access to your information.
    • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

6. Cookies & usage tracking

A cookie is a small file of letters and numbers that is stored on your device when you visit a website.

Cookies are used by many websites to help them function properly, remember your preferences, improve security, and understand how visitors use the site.

We use the following types of cookies:

  • Essential cookies – These are necessary for the website to operate and cannot be switched off. They may be used for security, accessibility, and basic site functionality.
  • Analytics cookies – We use Google Analytics to help us understand how visitors use our website so that we can improve our content and services.

Google Analytics uses cookies to collect information such as which pages are visited, how long visitors spend on the site, and how they arrived at the website. This information is collected in a way that helps us analyse website traffic and improve the user experience. Google may process this information in accordance with its own privacy policy.

Where required by law, analytics cookies will only be placed on your device with your consent. You can manage your cookie preferences through our cookie banner or your browser settings.

Further information about how Google processes data can be found in Google’s Privacy Policy: https://policies.google.com/privacy

7. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we’ll notify people whose personal data we hold and is affected.